Frequently Asked Questions

Submitting a Grant Application

Is the Foundation accepting new grant applications?

Yes, please visit our Funding Guidelines and How to Apply pages for more information. Please note the Foundation is not accepting capital requests at this time. If you are a first-time applicant, (i.e., have never received a grant from the Foundation), your annual operating budget must include at least $1.5 million for L.A. County operations to be eligible to apply.

Is the Foundation accepting new grant applications?

Yes, please visit our Funding Guidelines and How to Apply pages for more information. Please note the Foundation is not accepting capital requests at this time. If you are a first-time applicant, (i.e., have never received a grant from the Foundation), your annual operating budget must include at least $1.5 million for L.A. County operations to be eligible to apply.

Are there any deadlines?

The Foundation accepts and processes applications for grants throughout the year with the expectation of grant distributions on a quarterly basis. Depending on timing, requests are reviewed at one of five annual Board meetings. Unfortunately, the Foundation will not be able to support every request, and even if approved, funding may be at a reduced level and/or scheduled for payment in the next calendar year

How do we check on the status of our request?

The Foundation’s online application system will automatically notify you after taking our eligibility quiz whether or not your organization qualifies to submit a formal, online application. If your organization qualifies, the grant review process can take on average approximately 6-8 months. We kindly ask for your patience during this time, and that you refrain from contacting the Foundation for grant review updates.

What type of organizations do you fund?

The Foundation supports qualified tax-exempt charitable organizations for the benefit of Southern California with a current emphasis on organizations based in and serving Los Angeles County. From time to time, the Trustees may elect to support non-profit organizations of special interest which are within the Foundation’s broad charter. Grants to large medical institutions, K-12 schools, private, independent colleges and universities in California, Cal State Universities, or other higher education institutions, are initiated by the Trustees. Unsolicited proposals from these types of organizations are not accepted.

What is the range of dollar amounts that the Foundation grants and over what time period?

Grants may range from $10,000.00 to million-dollar commitments depending on project and budget of organization. The Foundation’s Board of Directors may opt to grant less than the amount requested, depending upon resources available. Generally, the Foundation asks applicants to justify their request amount based on the organizational and/or project’s total budget and other funding sources. The Foundation accepts multi-year requests for return grantees only (limited to two years of funding).

May we request a grant for ongoing operating expenses?

Yes. The Foundation is interested in supporting efforts that continue, expand, or enhance services and organizational capabilities.

Does the Foundation support multi-year requests?

The Foundation accepts multi-year requests from return grantees only (limited to two years of funding). First-time grantees should request a one-year grant. 

Does the Foundation fund capital campaigns and expenditures?

The Foundation is not accepting capital requests at this time.

Does the Foundation support other types of capacity building projects?

Yes. Grants are made for specific projects that strengthen an agency’s ability to achieve its mission and goals. Some examples are hiring additional management or development personnel, introducing new technology, improving the measurement and assessment of program outcomes, or adapting services to a new program model.

What is the Foundation's policy on funding organizations experiencing or anticipating a significant change in their leadership?

The Foundation does not fund organizations who have experienced a significant change in leadership (CEO, Executive Director, Co-Executive Director only) within the last six months or who are anticipating a significant change in leadership within the next six months. New leadership must be in place for six months prior to a grant application being submitted. Please note, if you have been awarded a grant, or currently have a grant request under review, please notify us via email of any leadership changes at your earliest convenience. Failure to do so can result in a grant request being withdrawn, a grant award being rescinded, or if a multiyear grant, second payment rescinded.

Should I send in my request via courier service or FedEx?

The Foundation only accepts online inquiries.

How do I create and access my online account in the new grant management system?

Please login and you will be brought to the Foundation’s grantee portal landing page. On the right side of the screen, you will see a “Sign In” box. Click “create an account” and enter your email address. After submitting, you will receive an email from noreply@givingdata.com containing your username and a link to activate your account. Please click on the link to activate your account and create a password. After creating your account, you may sign in with your username and password and begin the grant application. All organizations must have an account and password in our grants management system to apply.

Do you conduct site visits to all organizations that have submitted a formal application?

Program staff will determine the most effective methods of gathering information and, if necessary, a site visit will be initiated during the due diligence process on a formal grant request. Visits are typically conducted in-person or via video conferencing. If your organization is contacted to schedule a site visit, please view this document for guidance. Due to limited staff availability, we are unable to conduct site visits, phone calls, or video conferencing outside of a formal grant request.

How much time must elapse between applications?

Applicants may submit a new proposal one year after the final payment of a grant has been disbursed and all requirements have been received.

Can I reapply if the grant application is declined?

If your request does not meet the Foundation’s guidelines and current program interests, please wait twelve (12) months from the date of declination before contacting the Foundation again.

If we do not pass the Foundation's eligibility quiz, what should we do?

If you do not pass the eligibility quiz, please email Amanda Bardwell, Program Assistant, for feedback on what can be improved. Please also note that not passing the eligibility quiz will not prevent your organization from completing the quiz again within the next year.

Accessing the Grantee Portal and Submitting Reports

Our organization is a current grantee. How do we submit our progress report, final report, or other reporting requirements online?

All grant reports will be submitted online through our grants management system. If you have not yet created an account, please do so at your earliest convenience and notify a program staff member once complete. Approximately 45-60 days prior to your grant report’s due date, the system will notify you that the report is ready to view and complete. Please proceed to attach and upload all reporting requirements and supporting documents. If your organization does not receive the reporting notification email at least 30 days before your requirement is due, please first check to ensure that the email has not been filtered as spam and then, if necessary, email the program staff member assigned to your grant. Please note that Colleges and Universities in the Foundation’s Science and Engineering Initiative should check in with Kylie Wright regarding any questions about reporting requirements. High schools in the current Independent and Parochial Scholarship Initiative should check in with Derek Oye regarding any questions about reporting requirements.

Our organization is a current grantee. How do we submit our progress report, final report, or other reporting requirements online?

All grant reports will be submitted online through our grants management system. If you have not yet created an account, please do so at your earliest convenience and notify a program staff member once complete. Approximately 45-60 days prior to your grant report’s due date, the system will notify you that the report is ready to view and complete. Please proceed to attach and upload all reporting requirements and supporting documents. If your organization does not receive the reporting notification email at least 30 days before your requirement is due, please first check to ensure that the email has not been filtered as spam and then, if necessary, email the program staff member assigned to your grant. Please note that Colleges and Universities in the Foundation’s Science and Engineering Initiative should check in with Kylie Wright, VP, Grants & Initiatives, regarding any questions about reporting requirements. High schools in the current Independent and Parochial Scholarship Initiative should check in with Derek Oye, Senior Program Officer, regarding any questions about reporting requirements.

If there has been a staff transition at my organization, how do I login and submit my report via the grantee portal?

Please notify the program staff associated with your grant or Amanda Bardwell, Program Assistant, regarding the staff transition(s) along with your intention to establish a grantee portal account. Once a Foundation staff activates your account, you will then receive an email from noreply@givingdata.com containing a username and link to establish a password. If you have already established an account, please still contact us to inform the Foundation of the change(s). The Foundation values being kept abreast of staff transitions to keep our records current and ensure you will receive future report reminders, as applicable.

I am having difficulties accessing the grantee portal. Who should I contact for assistance?

We recommend you first try using a different browser to access the grantee portal (Firefox, Chrome, or Safari). You can also reset your password anytime by clicking on the “forgot password” link within the login page. If you are still having difficulty accessing the grantee portal, please reach out to Amanda Bardwell, Program Assistant.

Contacting the Foundation

What is your policy on site visits?

Site visits will be initiated by program staff during the due diligence process on a formal grant request, and they are typically conducted in-person or via video conferencing. Due to limited staff availability, we are unable to conduct site visits, phone calls, or video conferencing outside of a formal grant request. If you have any technical questions regarding our online portal, please email Christine Dragan at cdragan@rosehillsfoundation.org. If you are a returning grantee and would like to submit a request for capital funding, please contact Ingrid Hillebrand at ihillebrand@rosehillsfoundation.org.

We have a project that appears to fit within the Foundation's guidelines. Should we set up a meeting with the Foundation staff to present our ideas?

Please review the Foundation’s Funding Guidelines and How to Apply pages, as well as the FAQs. If you feel your organization meets the necessary requirements, please follow the instructions provided.

Is there any advantage to contacting the Foundation’s Board of Directors directly?

Contact with the Board about a grant application is normally not encouraged. However, we recognize that there are professional and personal relationships which may make contact reasonable. It should be emphasized, however, that the application process remains the same for all qualified organizations, and all final decisions are the result of a careful staff analysis, followed by an assessment and vote of the entire Board.

If I have more questions, who do I contact?

For general inquires not answered on this website, please direct your emails to Amanda Bardwell, Program Assistant. Please use the subject line “General Inquiry.”